PMO Officer- Portfolio Office

11984

4
Transformation
We want to provide staff with the flexibility to balance a rewarding career with home-life and personal wellbeing. Though you will be based in Sydenham (SE26 5NF) our ambition is to make the best use of our shared space enabling a mixture of remote and office based work. You should expect a blend of office and home working including one day working at our base location and at least one day meeting together across the MPS estate.
Band C
Full Time
36 hours per week
Permanent

Job Title: PMO Officer- Portfolio Office

Salary: The starting salary is £45,073‬, which includes allowances totalling £2,841.

The salary is broken down as £42,232 basic salary, which will increase annually until you reach the top of the scale - £50,385 Plus, a location allowance of £1,841 and a non-pensionable allowance of £1,000.

Location: We want to provide staff with the flexibility to balance a rewarding career with home-life and personal wellbeing. Though you will be based in Sydenham (SE26 5NF) our ambition is to make the best use of our shared space enabling a mixture of remote and office based work. You should expect a blend of office and home working including one day working at our base location and at least one day meeting together across the MPS estate.

 

We have excellent opportunities at the heart of change delivery in the Met.

Do you enjoy project delivery, working at pace and being part of a team?  Do you have a flexible, inquisitive mind, and want to make a difference for the people of London?

…….If so, this might be the role for you.

London doesn’t stand still and neither should we! This is an exciting time to be working for the Transformation Directorate as we support the Met to adapt and respond to the ever-changing needs of policing our capital city. This means that there are a vast range of opportunities for you to get involved with making London the safest global city at a time of unprecedented change.

Job Role

We are looking for someone with project delivery experience who enjoys working within an environment of continuous learning. You will work within a diverse team and should have the confidence to influence, negotiate with and provide challenge to colleagues championing innovation and best practice. You could be placed within the Portfolio Office, working closely with the discipline leads to help improve the delivery of our ambitious portfolio. Or you could be placed in one of the programme teams providing support and expertise directly to the delivery teams whilst maintaining a close relationship with the Portfolio Office.

Job Purpose

To operate across all areas of the Portfolio Office and PMO providing support and guidance across the PO

Portfolio Office

  • Define and align the portfolio in line with the priorities of the sponsoring group.
  • Provide P3M expertise and assurance framework for effective governance and controls, resourcing, benefits management, risk management, planning and dependency management to enable the successful delivery of programme outcomes and benefit realisation.

Key responsibilities:

  • Champion and implement PMO methodologies and standards, supporting the vision to attain a world-class transformation function
    • Support the creation, continuous improvement, and consistent use of PMO tools in planning, risk and issue management, benefit management, reporting and governance across the portfolio / programme, helping to set and communicate processes, embed good practice techniques, document management and standards
    • Support the portfolio office leadership team, project and programme managers and PO stakeholders (including enabling functions) to understand the needs across the portfolio, delivering meaningful insights
  • Provide technical expertise in functions of the PO
    • Be the key point of contact between the relevant programme and project teams and the TD on all matters relating to portfolio and program management
    • Apply knowledge of TD functions to support PMO governance across the portfolio, working closely with the planning lead
  • Deliver PMO outputs and deliverables
    • Work closely with Programme and Project Managers to deliver the key programme and project controls.
    • Proactively support programmes and projects to deliver their outcomes, helping them understand how to use tools, techniques, standards and processes in planning, risk and issue management, benefit management and reporting
    • Own the development and maintenance of PMO products relating to the specialisms within the portfolio office across programmes and the portfolio
  • To support programme and project managers in understanding the status of their delivery milestones, plans, benefits, risks, resourcing and finances.
  • To provide insights and interpretation of project data. Reporting information, ensuring quality and consistency - drafting short ad hoc papers as necessary.
  • Help delivery teams manage risks, manage progress against actions, and promote the use of good practices and consistent standards. Support delivery board meetings, chaired by senior managers, providing briefings as necessary.
  • To support continuous improvement, capturing and applying lessons learned, and working with colleagues across the delivery teams (portfolio, programme and project level).
  • Provide support to delivery teams based on your own experience and ambition, including opportunities to support the delivery of workstreams, commercial contracts and new innovations.

Communications and Working Relationships

Develop and maintain relationships with:

  • Leaders in the Met and within TD to provide meaningful insights and drive action following decisions made relating to the relevant areas of specialism
  • Relevant enabling functions related to their specialism, which may include finance, digital policing, estates, and other MPS programme offices, to problem-solve, integrate and collaborate to the benefit of operational policing and the wider MPS
  • Head of portfolio office and line manager to support them in building the capability and capacity of the specialism and its credibility in the wider MPS
  • Work closely day-to-day with their peers within the portfolio office and in programmes where there is a need for integrated and collaborative working, to problem solve to the benefit of operational policing and the wider MPS 

Additional Information

Successful candidates will be invited to a virtual interview. This will cover the skills and competencies required for the job. It will also include a short presentation – the topic of which will be provided to you 1 hour prior to the interview.

Please click on the below link to view an online candidate information pack that will you give you an insight into the Met, the competency framework we use which shapes our daily work behaviours, the application process and a host of other information, that will help inform and support your application:

https://sscl-innovation.com/MPScandidatepack/

Click the apply now button below and start your career at the Met. Applications will be via a detailed CV, Personal Statement and online application form. Your CV should be concise, setting out your career history, key responsibilities and achievements.  Please ensure you provide reasons for any gaps within the last two years (maximum of 2 A4 pages).  You must also include a Personal Statement showing evidence of how your skills and experience make you suitable for this role (no longer than 500 words).  (NB. Please do not attach 2 copies of your CV).

Completed applications must be submitted by 27th November 2023.

We view diversity as fundamental to our success. To tackle today’s complex policing challenges, we need a workforce made up from all of London’s communities. Applications from across the community are therefore essential.

As a Disability Confident Committed Employer the Met have committed to ensuring that disabled people and those with long-term health conditions have the opportunities to fulfil their potential and realise their aspirations.

www.metpolicecareers.co.uk

Experience:

  • Experience of having supported project delivery within a change portfolio or programme.
  • Good communication and organisation skills.
  • Working in and promoting a collaborative culture, building capability and creating an environment of continuous learning.
  • Ability to provide technical expertise and enjoy thinking innovatively.
  • Experience of working in a large and complex organisation
  • Experience of influencing, negotiating with, and providing challenge to management-level stakeholders
  • Experience of contributing to a collaborative culture team culture and an environment of continuous learning
  • Experience of working within the area of specialism, or a connected area, and developing own expertise

Desirable Criteria

  • Helping to manage stakeholders within a complex environment
  • Collating information from a wide variety of sources, tracking and presenting it in a clear way to a senior audience
  • Excellent written and verbal communication skills
  • An eye for detail, with a methodical working approach to ensure the records of portfolio meetings are accurate and auditable
  • Excellent Microsoft skills- Word, PowerPoint and Excel
  • Experience of working in a portfolio office- with exposure to planning, benefits and risk- or within a secretariat would be an advantage
  • Experience of working in a Portfolio Management environment
  • Professional qualification in relevant field, or willingness to work towards it

And / or

  • Professional and/or graduate qualifications in business management or similar field, MSP or PRINCE2 qualification
English

Disability Confident Statement 

The Met is committed to being an inclusive employer with a diverse and representative workforce at all levels. We encourage applications from people from the widest possible range of backgrounds, cultures and experiences. We particularly welcome applications from ethnic minority groups and females.

As a Disability Confident employer, the Met has committed to making disability equality part of our everyday practice. We ensure that people with disabilities and those with long term health conditions have the opportunities to fulfil their potential and realise their aspirations. If you consider yourself to have access, workplace or reasonable adjustment requirements that need to be accommodated, we ask that you include this information within your application form. All matters will be treated in strict confidence and will not affect any recruitment decisions.

Read our full disability confidence statement.

Disability Confident Employer

This opportunity is closed to applications.